IRS TIN Matching: Check Payee Names and TINs Before You File
Reduce IRS Notices with IRS TIN Matching
With IRS TIN Matching, you can submit up to 10,000 Name/TIN pairs in a single file and get verified results, often within minutes. It’s the fastest way to confirm that each payee’s name matches the TIN on record with the IRS, helping you avoid costly errors.
TIN Matching is an exclusive add-on for our 1099 and ACA outsourcing clients. Run checks any time of year, right from your secure client portal.
How IRS TIN Matching Works
- Fill in our simple Excel template with TIN + Name
- Upload through your secure client portal, not email
- We submit your data through the IRS-authorized TIN Matching system
- Receive a clear pass/fail report by email
- Good through December 31 of the filing season
- Loyalty bonus: unused credits don’t expire as long as you keep outsourcing with us
- Need more credits? Buy them anytime in your client portal, so you never run out
- Credits are not refundable
TIN Match Package Pricing
- 1 credit = 1 recipient. TIN match individually or in bulk.
| Package | Price | Cost Per Check | You Save |
|---|---|---|---|
| 100 credits | $49.50 | $0.50 | - |
| 250 credits | $99.50 | $0.40 | 20% |
| 700 credits | $199.50 | $0.28 | 40% |
| 1,000 credits | $249.50 | $0.25 | 50% |
| 2,500 credits | $499.50 | $0.20 | 60% |
| 5,000 credits | $749.50 | $0.15 | 70% |
| 5,000+ credits |
Need help choosing the right package?
Call (480) 706-6474 for an individual quote tailored to your needs. |
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Security & Compliance
- Data transmitted securely
- Automated submission with no manual data handling
- Submitted through our IRS A2A (Application-to-Application) channel
Frequently Asked Questions (FAQs)
We transmit your TIN matching request directly to the IRS through our A2A channel. Results are often available within a few minutes, although processing may occasionally take longer.
TIN matching helps verify that a recipient’s name and Taxpayer Identification Number match IRS records before you file an information return. Catching mismatches early can save time, reduce corrections, and help prevent avoidable IRS notices.
Learn more about the program on the IRS website.
Use our TIN Matching template: an Excel file with two columns, TIN and Name.
Valid characters for NAME: A–Z, a–z, &, space, hyphen (-), slash (/)
Not allowed in NAME:
Period (.)
Comma (,)
Colon (:)
Apostrophe (‘)
Any symbols such as ! @ # $ % ^ * ( ) + = < > [ ] { }
Common errors to avoid:
- TIN must be exactly 9 digits
- Illegal characters in NAME (periods, commas, apostrophes, symbols)
- Extra spaces before or after the TIN or name
Yes. All submissions are handled through secure channels, and TIN validation is processed directly through the IRS TIN Matching System using 1099FIRE’s authorized credentials.
Results come directly from the IRS TIN Matching database, giving you the highest possible accuracy for pre-validation before filing.
0 — Match: Name + TIN matches IRS records.
1 — Missing/invalid TIN: TIN was missing or not 9 digits.
2 — Not currently issued: TIN has not been issued.
3 — No match: Name + TIN does not match IRS records.
4 — Invalid request: Illegal characters (letters/symbols where not allowed).
5 — Duplicate request: Same TIN/Name already submitted.
6 — SSN match: Name + TIN matches IRS SSN records.
7 — EIN match: Name + TIN matches IRS EIN records.
8 — SSN & EIN match: Name + TIN matches both IRS SSN and EIN databases.
For additional guidance on TIN Matching rules, IRS notices, and avoiding filing errors, review the resources below:
Bulk TIN Matching File Format: Requirements and Submission Guide.
Doing Business As (DBA): Understanding TIN Matching.
“First Four” Rule to TIN Matching.
TIN Matching – Ensure Error-Free 1099s & W-2s.
How to Use IRS Bulk TIN Matching to Avoid Errors.
Valid and Invalid TIN Matching Characters.
Purpose of IRS Letter CP2100A.
When the IRS Sends a CP2100 Notice.
IRS Error: Name and SSN Must Match the Database.
How the IRS Matches 1099 Forms to Individual Tax Returns.
