W-2 Outsourcing Solutions
IRS Forms W-2, W-3
Our W-2 Service Bureau can import your wage data, generate employee copies, print and mail, and electronically file Forms W-2 and W-3 on your behalf. We work quickly, validate file structure through Accuwage before e-filing, and ensure full compliance with SSA requirements. Pricing is competitive and based on the number of employee records.
Pricing & Getting Started
A custom quote helps 1099FIRE determine your processing requirements and prevent costly penalties. In addition, speaking with a qualified agent gives you reassurance when navigating complex IRS compliance rules.
Mailing costs range from $0.82 – $1.24 (plus postage). All quotes are calculated based on the number of recipients.
All e-filing is done using 1099FIRE’s transmitter control code (TCC), eliminating the hassle of obtaining an account with the IRS.
Contact our office at (480) 706-6474 to sign up today. Our staff will be happy to review your specific situation and provide the best option for compliance.
Scope of Services...
Your assigned Certified Outsource Representative (COR) will guide you through the entire process:
Upload your data in Excel to our secure server.
We run your file through validation checks to identify formatting issues, missing fields, or items that may cause an SSA reject.
We generate and send you a passcode-protected PDF of all W-2 and W-3 forms for your review and approval.
After approval, we execute the final e-file submission to the SSA and provide your formal confirmation receipt, along with any error summary reports.
We can process original filings, corrections, prior-year filings, and multiple EINs.
Mailings...
Our SOC-certified mail facility handles all printing and mailing:
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Documents are printed, pressure-sealed, and mailed in IRS-approved envelopes marked Important Tax Document Enclosed.
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All envelopes are barcoded to ensure accuracy and prevent mis-mailings.
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We maintain a secure chain of custody from printing through USPS entry.
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You will receive reporting confirming quantities mailed and any returned pieces.
If your project includes e-file plus mail, both services are completed in a coordinated workflow to keep all employee copies consistent and compliant.