IRS Form 1042-S Software & Outsourcing (Tax Year 2025)
File Foreign Withholding Returns Quickly, Securely, and Stress-Free
Software
$799.95
- Use the software today - no delays!
- Transmit directly through the IRS FIRE System.
- Requires a TCC code (issued by the IRS) and IDme account.
- File originals or corrections for current or prior years.
- Software imports up to 2,500 records (expandable up to 10,000+).
Outsourcing
Call for a quote.
- We assign a real U.S.-based specialist to review your data.
- No TCC, no FIRE account, no ID.me - we handle it all.
- We import your Excel data, print and mail Copy B, and e-file on your behalf.
- Custom quotes tailored specifically to your needs. We are committed to providing you with exceptional service and competitive pricing.
Software AdvantagesFast, Secure IRS Filing
Submit your 1042-S forms directly through the official IRS FIRE System — no middlemen, no third-party servers, and no waiting. Your data stays protected from upload to acceptance.
Easy Excel Integration
Quickly import data from Excel (xls or xlsx). Download a sample file to get started.
Simple Printing
Print Copy B on plain paper with black ink. No special forms are required. Forms fit neatly into a standard #10 double-window envelope.
Error Reduction
Our software checks for errors before submission. As a result, processing is faster and IRS rejections are less likely.
Free Technical Support
Speak directly with a local support specialist. We are here to answer questions and resolve issues quickly.
Outsourcing Advantages1099FIRE can handle the entire process for you—printing, mailing, and electronically filing originals, corrections, or prior-year returns with the IRS.
Assigned Representative
Each customer is paired with a dedicated representative who has 15+ years of tax filing experience, ensuring expert, personalized support.
Lower Administrative Burden
Outsourcing frees your internal resources to focus on core operations. As a result, your team saves time and avoids unnecessary stress.
No TCC or ID.me Required
We eliminate the need for Transmitter Control Codes (TCC) or IRS ID.me verification—removing common obstacles for businesses.
High-Volume & Complex Filing Support
We manage large-volume filings, multiple payers, state filings, bulk TIN matching, and more, all securely transmitted through the CF/SF program.
Custom Quotes
Every project is unique. Because of this, we provide tailored quotes instead of one-size-fits-all pricing. Call us at (480) 706-6474 to discuss your filing needs.
Form 1042 Must Be Filed Electronically for Tax Year 2025The IRS has ended the administrative exemption – nearly all U.S. withholding agents must e-file Form 1042 starting with returns due March 15, 2026.
If you file 10 or more information returns, or operate as a financial institution or large partnership, you are required to e-file.
Don’t risk penalties or rejected returns – let 1099FIRE handle the IRS Modernized e-File submission for you.
How We Can Help
• Prepare and validate the required XML
• Perform schema checks and fix errors before submission
• Send a PDF for your review and approval
• Transmit through MeF and monitor until accepted
• Provide the IRS acknowledgement for your records
Typical turnaround: 24–48 hours after PDF approval.
New Electronic Filing MandateThe IRS now requires electronic filing of 10 or more information returns beginning with tax year 2023.
Key Requirements
If you filed a TCC application before September 26, 2021, you must reapply and verify identity through ID.me.
Paper filing is only allowed if you have 10 or fewer returns.
As a result, more companies are adopting third-party e-filing services.
Get Help
Contact 1099FIRE at (480) 706-6474 to discuss outsourcing options and ensure compliance with the new rules.
Originals, Corrections, Prior YearsOriginal Filings
Submit brand-new returns confidently with our software or outsourcing service.
Corrections
Quickly fix errors and resubmit corrected forms to stay compliant.
Prior Years
Electronically file late or amended returns for past tax years without hassle.
Our solutions are designed to handle every filing scenario—whether current, corrected, or prior year.
About IRS Form 1042-SIRS Form 1042-S is an information return that reports a foreign person’s US source income subject to withholding. Every US or foreign withholding agent who has control, receipt, custody, disposal or payment of U.S. source income over a non-US person, must file these forms with the IRS.
Who sends Form 1042-S
U.S. withholding agents (such as U.S. corporations, financial institutions, or businesses) who are responsible for paying income to foreign recipients and withholding the appropriate amount of U.S. tax.
Who receives Form 1042-S
Foreign individuals, businesses, or entities that earn U.S.-source income and have had taxes withheld on that income.
Purpose of Form 1042-S
Form 1042-S is issued by U.S. withholding agents to report income paid to non-U.S. persons and the corresponding amounts of tax withheld on that income.
Due Date
There is one due date for the 1042-S forms. You have to print and mail Copy B to the recipient of the income on or before March 15 and electronically file Form 1042-S to the IRS by March 15 as well.
You can file for a one month extension of time to electronically file Forms 1042-S to the IRS but you must print and mail (or e-mail) Copy B to the recipient on or before the March 15 due date.
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Frequently Asked Questions (FAQs)
If you do not have a Transmitter Control Code (TCC) or you’re not set up with ID.me for IRS e-filing, you can use our outsourcing service instead of buying the software. With the outsourcing option:
• We handle the TCC/ID.me setup, transmission, and printing/mailing.
• Best for businesses that prefer a turnkey solution rather than managing the filing themselves.
Yes. Both originals (current year) and corrections or prior-year filings are supported. You can use the software or outsourcing service to submit amended or late filings.
Software option (for those with TCC/ID.me):
• Direct control over data and submission.
• One-time price for software.
• Ideal if you have in-house staff who will handle filings.
Outsourcing option:
• Outsource the entire process including printing/mailing and IRS submission.
• No need to maintain a TCC, deal with ID.me, or keep up with filing details.
• Assigned U.S. specialist handles your job
1099FIRE is SOC 2 Type I certified, meaning their systems and processes are designed to safeguard data and maintain trust. Support is included with the software, and you’ll have access to real U.S.-based support specialists.
Yes. If you file any Form 1042-S, you are required to file Form 1042 as well. Form 1042-S reports payments to each foreign payee individually.
Form 1042 reports the total amount of U.S.-source income paid to all foreign persons and the total tax withheld for the entire year. The IRS uses Form 1042 to reconcile the totals from all of your 1042-S forms.