BULK TIN Matching
Our Bulk TIN Matching service lets you submit up to 10,000 Name/TIN pairs in a single file and receive verified results—typically within 24 hours. It’s the fastest way to confirm that each payee’s name matches the TIN on record with the IRS, helping you avoid costly errors and stay compliant.
The process is fast and simple.
Send us a basic Excel or text file with Name and TIN, and we run your list through the IRS TIN Matching system using our authorized credentials. You receive a clean, easy-to-read report by email showing which records matched and which need correction.
Pricing is straightforward: $99.95 per upload for up to 10,000 records, or $349.95 for a bundle of four submissions. To order, call (480) 706-6474.
Bulk TIN Matching is the fastest way to improve accuracy and protect your filings before they reach the IRS.
Who uses Bulk TIN Matching?
Businesses filing 1099s in high volume
CPAs and accounting firms seeking error-free submissions
Organizations wanting proof of due diligence
Anyone who wants to reduce penalties under IRC §6724
Problems this solves:
Incorrect TIN/Name mismatches
IRS penalty notices (CP2100/CP2100A)
Delayed or rejected filings
Wasted time fixing errors after submission
Frequently Asked Questions (FAQs)
Most reports are delivered by email within 24 hours of submission.
You can submit an Excel or text file containing TYPE, TIN, and NAME in three columns separated by semicolons, like this:
TYPE;TIN;NAME
TIN type values:
2 = SSN/ITIN
1 = EIN
Valid characters for NAME: A–Z, a–z, &, space, hyphen (-), slash (/)
Not allowed in NAME:
Period (.)
Comma (,)
Colon (:)
Apostrophe (‘)
Any symbols such as ! @ # $ % ^ * ( ) + = < > [ ] { }
Common errors to avoid:
TIN must be exactly 9 digits
Illegal characters in NAME (periods, commas, apostrophes, symbols)
Extra spaces around separators (example: 2 ; 398415424 ; )
Wrong TYPE value (use 2 for SSN/ITIN, 1 for EIN)
Yes. All submissions are handled through secure channels, and TIN validation is processed directly through the IRS TIN Matching System using 1099FIRE’s authorized credentials.
Results come directly from the IRS TIN Matching database, giving you the highest possible accuracy for pre-validation before filing.
0 — Match: Name + TIN matches IRS records.
1 — Missing/invalid TIN: TIN was missing or not 9 digits.
2 — Not currently issued: TIN has not been issued.
3 — No match: Name + TIN does not match IRS records.
4 — Invalid request: Illegal characters (letters/symbols where not allowed).
5 — Duplicate request: Same TIN/Name already submitted.
6 — SSN match: Name + TIN matches IRS SSN records.
7 — EIN match: Name + TIN matches IRS EIN records.
8 — SSN & EIN match: Name + TIN matches both IRS SSN and EIN databases.
For additional guidance on TIN Matching rules, IRS notices, and avoiding filing errors, review the resources below:
Bulk TIN Matching File Format: Requirements and Submission Guide.
Doing Business As (DBA): Understanding TIN Matching.
“First Four” Rule to TIN Matching.
TIN Matching – Ensure Error-Free 1099s & W-2s.
How to Use IRS Bulk TIN Matching to Avoid Errors.
Valid and Invalid TIN Matching Characters.
Purpose of IRS Letter CP2100A.
When the IRS Sends a CP2100 Notice.
IRS Error: Name and SSN Must Match the Database.
How the IRS Matches 1099 Forms to Individual Tax Returns.
