When filing Forms 1095-B or 1095-C with the IRS, one of the most common rejections occurs when the Name and Social Security Number (SSN) you provide do not match IRS or SSA records. The IRS cross-checks with the Social Security Administration database, and any mismatch will trigger an error.
Common Error Codes
You may see messages like:
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1095B-055-01 – CoveredIndividualName and SSN in ‘CoveredIndividualGrp’ must match the IRS database.
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1095B-010-01 – ResponsibleIndividualName and SSN in ‘ResponsibleIndividualGrp’ must match the IRS database.
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1095C-039-01 – CoveredIndividualName and SSN in ‘CoveredIndividualGrp’ must match the IRS database.
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1095C-010-01 – OtherCompletePersonName and SSN in ‘EmployeeInfoGrp’ must match the IRS database.
Why This Error Happens
The mismatch usually occurs when the IRS and SSA databases hold different information from what you submitted. Common causes include:
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Incorrect Name or SSN
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Typos or formatting errors.
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Name changes due to marriage or divorce not updated with SSA.
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SSN Not Issued or Validated
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Invalid SSN or number never issued by SSA.
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Wrong SSN provided for the individual.
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Data Entry or Filing Mistakes
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Using nicknames instead of legal names.
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Reversing first and last names.
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Leaving required fields blank.
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How to Fix the Error
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Verify Accuracy – Double-check the Name and SSN against official employee documents.
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Confirm with SSA – Ensure any recent name changes are updated in SSA records.
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Correct and Resubmit – Update the filing with the correct information before resubmitting to the IRS.
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Use TIN Matching – Prevent rejections by validating Names and SSNs in advance with the IRS TIN Matching Program.
Key Takeaways
✔ Names and SSNs must exactly match IRS and SSA records.
✔ Errors often result from typos, unreported name changes, or invalid SSNs.
✔ Always verify with employees before filing.
✔ Use 1099FIRE’s TIN Matching service to catch errors before submitting ACA, 1099 or W-2 forms.
📞 Need help fixing IRS rejections? Call us at 480-706-6474. Our team specializes in resolving ACA filing errors and preventing future mismatches.