Wage and Tax Statement
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Form W-2 provides information to your employees, the SSA, the IRS,
and state and local governments. Employers must file Form W-2
for wages paid to each employee from whom:
- Income, social security, or Medicare tax was withheld or
- Income tax would have been withheld if the employee had claimed no more than one withholding allowance or had not claimed exemption from withholding on Form W-4, Employee's Withholding Allowance Certificate.
Also, every employer engaged in a trade or business who pays remuneration for services performed by an employee, including non-cash payments, must file a Form W-2 for each employee even if the employee is related to the employer.
Form W-2C is filed to correct a previous Form W-2 submission. File a Form W-3C whenever you file a Form W-2C with Social Security, even if you are only filing Form W-2C to correct an employee's name or Social Security number (SSN).
Our W-2 software makes it easy to import, print and/or electronically file Forms W-2, W-3, W-2C, W-3C securely and directly to the Social Security Administration.
Type information on the screen as it would be typed on the form itself. Or import the data from Excel (xls, xlsx) and/or CSV file format or some type of spreadsheet. Its easy to do and we have sample excel spreadsheets.
The W-2/W-3 forms are different from the 1099 information returns in that you may use an acceptable substitute Form W-2 that complies with Pub. 1141, General Rules and Specifications for Substitute Forms W-2 and W-3. The substitute forms must be exact replicas of the official IRS forms with respect to layout and content because they will be read by scanner equipment.
Our W-2 software will print a Laser Substitute of Copy A which has been approved by SSA. Print an unlimited number of W-2, W-3 forms.
Our W-2 software will:
1. Print a complete Laser substitute for Copy A (SSA-approved).
2. Print data only on a pre-printed W-2 form.
3. Print an employee copy of:
- Copies B, C and 2 (4-Up format)
- Copy 1 - State
- Copy 2 - Employee State
- Copy B - Employee Federal
- Copy C - Employee Records
- Copy D - Employer
- Instructions for Copy B
- Instructions for Copy C
- Instructions for Copy 2
- Instructions for Copy D
These copies and instructions can be printed on plain paper with black ink or convert to PDF. We can email instructions on how to download and install a free PDF print driver that will let you convert any document to PDF.
Adjust the vertical and horizontal printing offsets so that your data prints perfectly on the form each and every time.
File an unlimited number of W-2's electronically with SSA.
Our W-2 software creates files in the format developed in SSA Pub. No. 42-007, Specifications for Filing Forms W-2 Electronically (EFW2). The system is updated each year to reflect the format changes that are made by the IRS (yes the IRS - while you electronically file through Social Security, the IRS creates the rules for efiling).
Technical support is provided at no extra charge for the tax year that the software was purchased.
Ability to store common name, street address, city, state, zip code, and telephone number for quick form entry to reduce repetitive typing.
Easy to use software: intuitive step-by-step entry of information for all forms.
All data needed to fill any form can be saved for later use and modification.
Furnish Copies B, C, and 2 to the employee generally by January 31. You can give Copies B, C, and 2 to the employee in person, send it by mail or convert to PDF and e-mail.
File Copy A with the SSA generally by February 29. Send all Copies A with Form W-3, Transmittal of Wage and Tax Statements. However, if you file electronically, the due date is March 31.
Filing information returns can be stressful. We can help eliminate the stress of filing information returns by providing complete, secure outsourcing solutions for 1097, 1098, 1099, 3921, 3922, 5498, 8027, 8955-SSA, W-2, W-2G and 1042-S eFiling and Forms Management.
Stay compliant, reduce administrative costs and know that the job will get done right.