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Laser Form Copy A W-2/W-3 Approval Notice...

The W-2/W-3 forms are different from the 1099 information returns in that you may use an acceptable substitute Form W-2 that complies with the rules in Pub. 1141, General Rules and Specifications for Substitute Forms W-2 and W-3. The substitute forms must be exact replicas of the official IRS forms with respect to layout and content because they will be read by scanner equipment.

SSA will review vendor Laser-substitute W-2/W-3 and W-2C/W-3C forms and send that vendor an email notice letting them know whether there forms have met the approval requirements of SSA.

Attached below are two approval letters from the SSA; one for the W-2/W-3 and the other for the W-2C/W-3C.

2011 Approvals
Approval W-2, W-3 Forms

Approval W-2C, W-3C Forms

2010 Approvals
Approval W-2, W-3
Approval W-2C, W-3C

All our forms are aligned with the SSA scanners so that when you mail in your forms with data, SSA will be able to scan the forms and read in the data without a problem.

As a customer you can also call SSA to verify that a vendor's substitute forms have been SSA approval requirements.  Our vendor code is 1802.


1042-S Software
Foreign Person's U.S. Source Income Subject to Withholding

1096 Software
Annual Summary and Transmittal of U.S. Information Returns

1097-BTC Software
Bond Tax Credit

1098 Software
Mortgage Interest Statement

1098-C Software
Contributions of Motor Vehicles, Boats, and Airplanes

1098-E Software
Student Loan Interest Statement

1098-T Software
Tuition Statement

1099-B Software
Proceeds From Broker and Barter Exchange Transactions

1099-C Software
Cancellation of Debt

1099-CAP Software
Changes in Corporate Control and Capital Structure

1099-DIV Software
Dividends and Distributions

1099-G Software
Certain Government Payments

1099-H Software
Health Coverage Tax Credit (HCTC) Advance Payments

1099-INT Software
Interest Income

1099-K Software
Merchant Card and Third-Party Payments

1099-LTC Software
Long-Term Care and Accelerated Death Benefits

1099-MISC Software
Miscellaneous Income

1099-PATR Software
Taxable Distributions Received From Cooperatives

1099-Q Software
Payments From Qualified Education Programs

1099-R Software
Distributions From Pensions, Annuities, Retirement or Profit-Sharing Plans, IRAs, Insurance Contracts, etc.

1099-S Software
Proceeds From Real Estate Transactions

1099-SA Software
Distributions From an HSA, Archer MSA, or Medicare Advantage MSA

3921 Software
Exercise of an Incentive Stock Option

3922 Software
Transfer of Stock Acquired Through an Employee Stock Purchase Plan

5498 Software
IRA Contribution

5498-ESA Software
Coverdell ESA Contribution Information

5498-SA Software
HSA, Archer MSA, or Medicare Advantage MSA Information

8027 Software
Employer's Annual Information Return of Tip Income and Allocated Tips

W-2G Software
Certain Gambling Winnings

W-2, W-3, W-2C, W-3C Software
Wage and Tax Statement (with corrections)

940, 941 Software
Wage and Tax Statement (with corrections)


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