SSA will review vendor Laser-substitute W-2/W-3 and W-2C/W-3C forms and send that vendor an email notice letting them know whether there forms have met the approval requirements of SSA.
Attached below are two approval letters from the SSA; one for the W-2/W-3 and the other for the W-2C/W-3C.
All our forms are aligned with the SSA scanners so that when you mail in your forms with data, SSA will be able to scan the forms and read in the data without a problem.
As a customer you can also call SSA to verify that a vendor's substitute forms have been SSA approval requirements. Our vendor code is 1802.