When filing ACA forms through the IRS AIR system, special rules apply to apostrophes in names and addresses. The IRS has confirmed that an apostrophe character is not allowed in ACA electronic submissions.
Apostrophe Rules in AIR
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Apostrophes must be removed from names and addresses before transmission.
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The escaped apostrophe code (‘) is allowed in some data fields, but it cannot be used in an individual’s name.
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For example, if a last name contains an apostrophe, such as O’Malley, it must be transmitted as OMALLEY without the special character.
If an apostrophe is included, either as the actual character or as the escaped version, the IRS AIR system will reject the file. This rule ensures consistency across electronic records.
Why This Matters
Incorrect formatting in name or address fields can cause file rejections and delays in ACA compliance. Removing special characters like apostrophes is an important step to keep filings error-free.
How 1099FIRE Can Help
At 1099FIRE, we provide ACA filing software and services that automatically handle IRS formatting requirements, including removing invalid characters that cause rejects. Our team can:
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Prepare and e-file 1094 and 1095 forms through the IRS AIR system.
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Detect formatting issues like apostrophes before submission.
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Act as your IRS-approved transmitter using our TCC number.
For help with ACA compliance, contact us at info@1099fire.com or call 480-706-6474. We’ll make sure your filings are accepted without error.