What if I Transmitted the Same 1099 Record Twice?
Accidentally transmitting the same 1099 record more than once can cause the IRS to think a recipient was overpaid. Think of each 1099 record as a “mailbox” containing a payment amount. If you e-file the same recipient and the same $100 twice, the IRS will treat it as two mailboxes, each with $100, for a total of $200.
How to Correct a Duplicate 1099 Filing
The IRS allows you to fix this with a 1-step correction:
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File a correction with the payment amount changed to $0.
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This will void one of the duplicate records, leaving only the correct one in place.
Example:
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If you e-filed a $100 payment three times by mistake, the IRS would think the recipient was paid $300.
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You would need to file two 1-step corrections of $0, leaving only one valid $100 record.
Another Solution
If your file has not yet been released, you have another option:
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When you upload data to the IRS and it shows as “Good, Not Released”, you have 10 days before it is finalized.
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During this period, call the IRS at 866-455-7438 (option 3, then option 3 again) and request deletion of the file.
Outsourcing Solutions
Our trained staff can import, print and mail, and electronically file on your behalf to the IRS as well as to individual states. We will forward you the file status when it arrives which is typically 1-3 days.
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