How to Void a 1095-C Record

If you make an error while filing Affordable Care Act (ACA) forms, you may need to know how to void a 1095-C record in the IRS AIR system. Voiding removes the record completely so it does not count as filed, unlike corrections which adjust an existing record.

When to Void a 1095-C Record

You should void a 1095-C record if:

• The record was created by mistake.

• The employee was included in error.

• A duplicate record was submitted.

For minor mistakes, such as a typo or incorrect coverage code, you should file a correction instead of voiding.

Steps to Void a 1095-C Record

1. Log into the IRS AIR system.

2. Select the record you need to void.

3. Submit a “Void” transmission using the proper XML format.

4. Confirm that the voided record is accepted by the IRS.

For full technical details, see the IRS AIR Program Guide.

Why Voiding Matters

Understanding how to void a 1095-C record is key to maintaining ACA compliance. Employers are required to ensure that only accurate records are filed with the IRS. Filing errors can delay processing, create penalties, and increase the chance of rejection.

Filing Guidance

The process of how to void a 1095-C record is an important part of ACA compliance. Employers should keep clear records, avoid duplicate filings, and use ACA reporting software to reduce errors. If you need help, check our ACA software tutorial.