Filing 1099 forms on paper is still allowed by the IRS, especially if you only need to submit a small number of forms each year. While electronic filing is faster, paper filing may feel more comfortable for some taxpayers. Below are the main rules and instructions you need to know.
Can You Submit Handwritten 1099 Forms?
Yes, handwritten 1099 forms are accepted by the IRS. However:
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Forms must be legible and accurate to avoid processing errors.
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Use black ink in block print (not script).
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Leave boxes blank if no data applies (do not enter “0” or “none”).
When filing, send the 1099 form along with the 1096 transmittal form as separate documents. Do not use staples.
Where to Mail Paper 1099 Forms
Mailing addresses depend on where your business or legal residence is located:
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If located in the Eastern states (AL, AR, CT, DE, FL, GA, KY, LA, ME, MA, MS, NH, NJ, NM, NY, NC, OH, PA, RI, TX, VT, VA, WV):
Mail to: Department of the Treasury, Internal Revenue Service Center, Austin, TX 73301. -
If located in the Western states (AK, CA, CO, DC, HI, ID, IL, IN, IA, KS, MI, MN, MO, MT, NE, NV, ND, OK, OR, SC, SD, TN, UT, WA, WI, WY):
Mail to: Department of the Treasury, Internal Revenue Service Center, Kansas City, MO 64999. -
If outside the United States:
Mail to: Department of the Treasury, Internal Revenue Service Center, Austin, TX 73301.
Filing Deadlines
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Copy A of Form 1099 must be postmarked and mailed by the end of February.
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If filing electronically, the deadline is extended by one month.
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Electronic filers may also request a one-month extension if necessary.
Key Takeaway
Paper filing 1099 forms is still an option, but it comes with stricter requirements for accuracy and mailing. To avoid errors and penalties, ensure your forms are legible, complete, and sent to the correct IRS service center on time.
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