SSA Form W-2 (Tax Year 2025)
Wage and Tax Statement
Software
$289.95
- Use the software today!
- Transmit to Business Services Online.
- Requirements include a TCC code issued by the IRS and an IDme account.
- File originals or corrections for current or prior years.
- Software imports up to 2,500 records. 10,000 record increments can be purchased by calling sales at (480) 706-6474.
Outsourcing
Call for a quote.
- We assign a real person to review your data.
- No TCC required. No IDme. No finger print.
- Let our trained staff import your data from Excel, print and mail your forms, and electronically file on your behalf using our TCC number.
- Custom quotes tailored specifically to your needs. We are committed to providing you with exceptional service and competitive pricing.
Software AdvantagesIt’s Secure
Transmit your data directly to Business Services Online or state portals. No cloud or third-party storage is used, ensuring your data stays protected.
Excel Integration
Easily import data from Excel files (.xls, .xlsx). Download a sample Excel file to get started quickly.
Print Capabilities
Print Copies B, C, and 2 in 4UP format on plain paper with black ink. No pre-printed forms required. Designed to fold into a standard #10 double-window envelope.
Faster Filing with Fewer Errors
Our software detects errors before submission, helping you process forms faster and reduce rejections from SSA.
Free Technical Support
Get help from a live U.S.-based support specialist whenever you need assistance.
We can print, mail and electronically file on your behalf originals or corrections for current or prior tax years to the SSA and to any specific states.
Assigned Representative
Every customer is assigned a dedicated representative who provides personalized support with at least 15 years of tax filing experience.
Reduced Administrative Burden
By outsourcing tax-related tasks, businesses can free up their internal resources to focus on core operations.
No TCC or ID.me Account Required
The service eliminates the need for obtaining Transmitter Control Codes (TCC) or verifying identity through ID.me, which can be cumbersome for businesses.
High Volume & Complex Filing Capabilities
1099FIRE is equipped to manage large volume filings, multiple employers, and handle state filings, bulk TIN matching, and more.
Why do I need to call for a quote?
Every project is different, and a one-size-fits-all approach simply won’t do. Calling us for a custom quote will ensure that our team can thoroughly understand your specific needs and provide a solution that’s perfect for you. Sales can be reached at (480) 706-6474.
IRS mandates electronic filing of 10 or more information returns. The new threshold is effective for information returns beginning tax year 2023. FIRE TCC holders who submitted their TCC application prior to September 26, 2021, must complete and submit a new application and verify their identity through ID.me, an IRS provider of sign-in services.
You can only paper file information returns to the IRS if you have 10 or fewer aggregate returns to file. If you have more than 10 information returns of any one type (such as Forms 1099, W-2, or 1098), the IRS mandates electronic filing instead of paper filing.
More companies are moving to third party efiling solutions due to this new threshold and efiling requirements. Contact 1099FIRE at (480) 706-6474 for more information on outsourcing solution.
Original Filings
Submit brand-new returns confidently with our software or outsourcing service.
Corrections
Quickly fix errors and resubmit corrected forms to stay compliant.
Prior Years
Electronically file late or amended returns for past tax years without hassle.
Our solutions are designed to handle every filing scenario—whether current, corrected, or prior year.
What is Form W-2?
Form W-2, also known as the Wage and Tax Statement, is a form that employers are required to send to both their employees and the IRS at the end of each year. Specifically, it reports an employee’s annual wages and the taxes withheld from their paycheck.
Who Receives a W-2?
Any individual who worked as an employee and received wages from an employer during the tax year will receive a Form W-2. All employees must receive a Form W-2 if they had taxes withheld from their paycheck.
Who Sends the W-2?
Every employer is responsible for sending Form W-2 to each of their employees. Additionally, they must file a copy with the Social Security Administration.
Why is the W-2 Important?
Form W-2 outlines an employee’s total taxable wages, tips, and other compensation for the year. It also details the amounts withheld for federal, state, Social Security, and Medicare taxes. Employees use this information to file their federal and state income tax returns, ensuring their income and tax withholdings are accurately reported.
When is it Due?
January 31 is the due date for all things related to the W-2. To comply with IRS deadlines, employers must furnish Copies B, C, and 2 to the employee by January 31. These copies can be delivered in person, sent by mail or e-mailed as PDFs. January 31 is also the deadline to file W-2s using Business Services Online or to submit paper forms to SSA. If this date falls on a weekend, the deadline automatically shifts to the next business day.
What is AccuWage?
AccuWage is an free online internet application developed by the Social Security Administration (SSA). It allows you to test EFW2 (W-2 Wage and Tax Statement) and EFW2C (W-2C Corrected Wage and Tax Statement) wage files for formatting accuracy before submitting them to SSA. If a file passes the test, you can securely upload wage information to SSA using Business Services Online.
SSA-Approved File Format
Our W-2 software is fully compatible with these standards. It creates file in the format specified by SSA Publication No. 42-007, which outlines the requirements for Filing Forms W-2 Electronically (EFW2) . Each year, the system is updated to reflect the format formatting changes mandated by the IRS. As a result, you can prepare EFW2 or EFW2C files with confidence, test them using AccuWage, and then upload them via Business Services Online.
