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 Home > Software > W-2 Software

W-2, W-3, W-2C, W-3C Software - Wage and Tax Statement (with Corrections)

Use the software today!  Order online and the shopping cart will e-mail you instructions on how to activate the software.
 
W-2* for paper filing $49.95

W-2* for paper and electronic filing.

$149.95

* Also, includes Forms W-3, W-2C, W-3C.

Forms W-2 provide information to your employees, the SSA, the IRS, and state and local governments.

Employers must file Form W-2 for wages paid to each employee from whom:

  • Income, social security, or Medicare tax was withheld or

  • Income tax would have been withheld if the employee had claimed no more than one withholding allowance or had not claimed exemption from withholding on Form W-4, Employee's Withholding Allowance Certificate.

Also, every employer engaged in a trade or business who pays remuneration for services performed by an employee, including non-cash payments, must file a Form W-2 for each employee even if the employee is related to the employer.

Form W-2C is filed to correct a previous Form W-2 submission. File a Form W-3C whenever you file a Form W-2C with Social Security, even if you are only filing Form W-2C to correct an employee's name or Social Security number (SSN).

Our W-2 software makes it easy to import, print and/or efile IRS Forms W-2, W-3, W-2C, W-3C quickly and easily.

Bonus

Order the paper or electronic filing version of the W-2 software and receive a free copy of the 940, 941 Software. A $69 value.

Form 941- Employer's Quarterly Federal Tax Form is the form used by employers to report employment taxes , withholding amounts, deposit amounts, and amounts due to the IRS.

Form 940 is the federal unemployment tax annual report form.

Import...

Type information on the screen as it would be typed on the form itself.  Or import the data from Excel, csv file format or some type of spreadsheet. Its easy to do.

Print...

The W-2/W-3 forms are different from the 1099 information returns in that you may use an acceptable substitute Form W-2 that complies with the rules in Pub. 1141, General Rules and Specifications for Substitute Forms W-2 and W-3. The substitute forms must be exact replicas of the official IRS forms with respect to layout and content because they will be read by scanner equipment.

Our W-2 software will print a Laser Substitute of Copy A which has been approved by SSA. Print an unlimited number of W-2, W-3, W-2C and/or W-3C Forms. Our W-2 Software also prints on the following official IRS laser forms.

The software print options are as follows:

1. Print a complete Laser substitute for Copy A (SSA-approved).

2. Print data only on a pre-printed form.

3. Print an employee copy of:

Form W-2 Form W-2C

Copies B, C and 2 (4-Up format)
Copy 1 - State
Copy 2 - Employee State
Copy B - Employee Federal
Copy C - Employee Records
Copy D - Employer
Instructions for Copy B
Instructions for Copy C
Instructions for Copy 2
Instructions for Copy D

Copy 1 - State
Copy 2 - Employee State
Copy B - Employee Federal
Copy C - Employee Records
Copy D - Employer
Notice to Employee


 

These copies and instructions can be printed on plain paper with black ink or convert to PDF.  We can email instructions on how to download and install a free PDF print driver that will let you convert any document to PDF.

Adjust the vertical and horizontal printing offsets so that your data prints perfectly on the form each and every time.

eFile...

File unlimited W-2's electronically with SSA.

Our software creates files in the format developed in SSA Pub. No. 42-007, Specifications for Filing Forms W-2 Electronically (EFW2). The system is updated each year to reflect the format changes that are made by the IRS.

Support...

Technical support is provided at no extra charge for the tax year that the software was purchased.

Free live update feature helps us communicate with you, the customer, and keep you up-to-date with the latest form revisions.

Ability to store common name, street address, city, state, zip code, and telephone number for quick form entry to reduce repetitive typing.

Easy to use software: intuitive step-by-step entry of information for all forms.

All data needed to fill any form can be saved for later use and modification.

Due Dates...

Furnish Copies B, C, and 2 to the employee generally by January 31. You can give Copies B, C, and 2 to the employee in person, send it by mail or convert to PDF and e-mail.

File Copy A with the SSA generally by February 29. Send all Copies A with Form W-3, Transmittal of Wage and Tax Statements. However, if you file electronically, the due date is March 31.

Service Bureau...

Filing information returns can be stressful. We can help eliminate the stress of filing information returns by providing complete, secure outsourcing solutions for 1097, 1098, 1099, 3921, 3922, 5498, 8027, 8955-SSA, W-2, W-2G and 1042-S eFiling and Forms Management.

Stay compliant, reduce administrative costs and know that the job will get done right.

 
Software...

1042-S Software
Foreign Person's U.S. Source Income Subject to Withholding

1096 Software
Annual Summary and Transmittal of U.S. Information Returns

1097-BTC Software
Bond Tax Credit

1098 Software
Mortgage Interest Statement

1098-C Software
Contributions of Motor Vehicles, Boats, and Airplanes

1098-E Software
Student Loan Interest Statement

1098-T Software
Tuition Statement

1099-B Software
Proceeds From Broker and Barter Exchange Transactions

1099-C Software
Cancellation of Debt

1099-CAP Software
Changes in Corporate Control and Capital Structure

1099-DIV Software
Dividends and Distributions

1099-G Software
Certain Government Payments

1099-H Software
Health Coverage Tax Credit (HCTC) Advance Payments

1099-INT Software
Interest Income

1099-K Software
Merchant Card and Third-Party Payments

1099-LTC Software
Long-Term Care and Accelerated Death Benefits

1099-MISC Software
Miscellaneous Income

1099-PATR Software
Taxable Distributions Received From Cooperatives

1099-Q Software
Payments From Qualified Education Programs

1099-R Software
Distributions From Pensions, Annuities, Retirement or Profit-Sharing Plans, IRAs, Insurance Contracts, etc.

1099-S Software
Proceeds From Real Estate Transactions

1099-SA Software
Distributions From an HSA, Archer MSA, or Medicare Advantage MSA

3921 Software
Exercise of an Incentive Stock Option

3922 Software
Transfer of Stock Acquired Through an Employee Stock Purchase Plan

5498 Software
IRA Contribution

5498-ESA Software
Coverdell ESA Contribution Information

5498-SA Software
HSA, Archer MSA, or Medicare Advantage MSA Information

8027 Software
Employer's Annual Information Return of Tip Income and Allocated Tips

8955-SSA Software
Annual Registration Statement Identifying Separated Participants With Deferred Vested Benefits

W-2G Software
Certain Gambling Winnings

W-2, W-3, W-2C, W-3C Software
Wage and Tax Statement (with corrections)

940, 941 Software
Wage and Tax Statement (with corrections)

 
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