Tips to distributing Forms 1095-B and 1095-C to recipients.

Distributing ACA Forms 1095-B and 1095-C to recipients involves several important steps to ensure compliance with Affordable Care Act (ACA) regulations. Here are some tips for a smooth distribution process:

1. Verify Recipient Information:
Ensure that you have accurate and up-to-date information for each recipient, including their legal names, addresses, and Social Security numbers.

2. SSN Masking:
Mask all SSNs. Don't mail any tax form with the full SSN.

3. March 2 Deadline:
On December 15, 2022, the Internal Revenue Service (IRS) issued final regulations that permanently extend by 30 days the deadline for furnishing Form 1095-C and Form 1095-B to individuals. The forms must be mailed by March 2 (March 3 in a leap year), or the next business day if the due date falls on a weekend or holiday.

4. Retain Documentation:
Keep a record of the forms you distribute, including proof of mailing or electronic delivery. This documentation can be valuable for compliance purposes.

5. Corrections:
If there are any changes to the forms or if corrections are made after the initial distribution, communicate these changes promptly to affected recipients.

6. Offer Assistance:
Provide contact information for recipients to reach out if they have questions or need assistance with the information on the forms.

7. Consider Outsourcing:
If managing ACA reporting internally is challenging, consider outsourcing the task to 1099FIRE that specializes in tax compliance and reporting. The main office at (480) 706-6474 can provide an individualized quote.

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