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How to Transmit Replacement Files through IRS FIRE System

You uploaded a file through the IRS FIRE System and it came back as BAD.  You need to submit a replacement.  In the 1099FIRE software, there is an option to transmit Originals and Corrections but Replacement is grayed out?  Why?  And how do I transmit a replacement file?

Replacement files require one extra step and that is you have find the file you want to replace.  The software can’t find it; only the end-user can. That is why the 1099FIRE software doesn’t have the option to submit replacements.  So to efile replacements, you have to manually log into the IRS FIRE System and upload them.  The steps are here:

1.  Create a new fire.txt file and double check to make sure this file looks good.  If the software says there are ‘0 potential errors’, then its most likely ready to efile.

2. Go to the site fire.irs.gov and log in.  Go to the main menu and click on Send Information Returns.

3. Follow those screens.  The first screen asks to the TCC and EIN.  The next screen asks you to verify your information.  The third screen asks you whether this is an original, correction or replacement.  Select Replacement.  The IRS site then asks what file do you want to replace.  There is probably one file listed and you select that file.  Then you enter your PIN and you get to the screen to browse to find your file.

4. When you hit Create in the 1099FIRE software, the software created a fire.txt file on the C: drive, FIRE folder, 1099 subfolder.  Find that fire.txt file and upload it.

That’s it.  Wait 2-4 days for the results to come back.

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Erich J. Ruth

Erich J. Ruth provides technical support for National Software which is the parent company for 1099FIRE. 1099FIRE develops and markets a comprehensive range of products that enables any size of business or institution to effectively manage and comply with year-end filing requirements. 1099FIRE is an employee-owned company located in Phoenix, Arizona.

If you have any questions or comments about our software, feel free to contact us at any time.

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  1. Connie
    April 20th, 2016 at 08:21 | #1

    I have been able to select Replacement through your software. Although, I have yet to receive an accepted response from the IRS – attempted at least 4 times. So you are telling me by your comments above that even though your software allows me to indicate a replacement I still have to go directly through the IRS FIRE site?

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  2. April 20th, 2016 at 09:23 | #2

    A replacement is a new original. The software will definitely create an original.

    When you upload the file to the IRS, you have to select which file you want to replace.
    The extra step makes it so that we cant efile replacements from the software but instead
    through the IRS website directly.

    Give me a call. My direct line is 608-444-6575.

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