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8955-SSA Software: Why efile? I have less than 250 records.

December 6th, 2017 No comments

Publication 4810 says:

A filer must generally file the Form 8955-SSA electronically if the filer is required to file 250 returns of any type during the calendar year that include the first day of the plan year. If a filer is required to file a Form 8955-SSA electronically but does not do so, the filer is considered not to have filed the form even if a paper form is submitted.

Form 8955-SSA is a niche form.  When you paper file niche forms such as 8955-SSA, 8027, 1042-S and others, there is a lot of hope and wishes that what you mailed to the IRS is received, that it is correct and complete and will be accepted.  Here are three (3) really good reasons to consider electronic filing your 8955-SSA data instead of paper filing:

  1. Quick results. If significant omissions or errors exist in the paper forms you mailed in, the IRS will eventually reject the paper forms and require you to resubmit.  It might take 6-12 months before the paper forms are rejected! In contrast, when you file Form 8955-SSA electronically, you receive the results in 3-5 days.
  2. Amendments.  If the transmit a file and the results are BAD, you can submit a replacement.  If you the results are GOOD, but you later discover that you transmitted erroneous data, you can submit an amendment for just the record(s) that held erroneous data and you will receive the results in 3-5 days.
  3. Proof of Submission. The IRS posts a receipt that shows when the file was received and the file status (whether its Good or Bad).  The receipt from the IRS is your proof of submission.  The receipt also gives you and the IRS the opportunity to track the file, data and results.

Our 8955-SSA software will prepare your 8955-SSA data for electronic submission.  The software will also review the file before you upload to make sure the structure of the file is good before you efile.  You can then log into the IRS FIRE System and upload the notepad file that the software created.

1099FIRE Service Bureau can also efile your 8955-SSA data on your behalf.  You can upload your excel file with data using a secure link.  We can import and convert to PDF and forward for you to review.  If approved, we can transmit using our transmitter control code and forward the results when they arrive.

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1099 Software: Why is the Create & Review button inactive?

June 13th, 2017 No comments

If the Create & Review button is inactive or grayed out, then the software is either:

  1. Not registered, or
  2. Registered for paper filing only.

If you ordered the electronic filing version and the Create && Review button is inactive, please call our sales office at (480) 460-9311 and they can look up your order and provide a passcode that will activate this button.

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1099 Software: What’s New in Tax Year 2017

May 29th, 2017 No comments

The new 1098, 1099, 3921, 3922, 5498 and W-2G forms for tax year 2017 are available.  Here is what is new for tax year 2017.

  1. The FIRE Test System is available from November 1, 2017 until December 8, 2017 and then again from January 2, 2018 until August 31, 2018.  This extended testing season is a good news.  Typically, the FIRE Test System is available from November until mid-February only.
  2. The FIRE Production System begins January 18, 2018.
  3. Form 1098, Mortgage Interest Statement, added Box 10 – Number of Mortgaged Properties.
  4. Form 1099-C, Cancellation of Debt, renamed Code H and deleted Code I for Box 6.
  5. Form 1099-S, Proceeds from Real Estate Transactions, added checkbox 5 which asks “Check here if the transferor is a foreign person (nonresident alien, foreign partnership, foreign estate, or foreign trust)”.
  6. Form 5498, IRA Contribution Information, added code SC.
  7. The combined Federal and State Filing program (CF/SF) added Oklahoma and removed the state of Virginia.
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1099 Software: What if I efile the same record twice?

April 10th, 2017 No comments

Lets say you efiled a 1099-MISC form for a recipient and a money amount of $678 in Box 7 on Form 1099-MISC.  Now, lets say that recipient name/SSN and money amount was transmitted twice.  The IRS has 2 copies of that value in their system.  You have to submit a G-coded correction with the money amount of $0 one time and that will void one of the transactions and leave the other transaction in tack.

Lets say you efiled a 1099-MISC form for a recipient and a money amount of $678 in box 7 on Form 1099-MISC.  Now, lets say that recipient name/SSN and money amount was transmitted three times.  The IRS has 3 copies of that transaction in their system.  You have to submit a G-coded correction with the money amount of $0 two times and that will void two of the transactions and leave one transaction in tack.

 

I hope this helps.  Call or email anytime with questions.

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1099 Software: Other than the presentation of the number on the actual form mailed out, does the hyphenation of the TIN number matter when filing?

January 5th, 2017 No comments

Yes.  The TIN and TIN TYPE are efiled to the IRS.  If the TIN has 1-hyphen or dash, then its an EIN and that TIN TYPE is transmitted along with the TIN.  If the TIN has 2-hyphens, then the TYPE is SSN.  And if the TIN has no hyphens, the TIN TYPE is unknown.

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1099 Software: How can I print multiple lines for a name or an address?

November 25th, 2016 3 comments

The vertical pipe or | represents carriage return.

Lets consider this example:

National Software Incorporated DBA 1099FIRE
7 North Pinckney Street, Suite 240

If you type or import:

National Software Incorporated DBA 1099FIRE
7 North Pinckney Street, Suite 240

The name and address will print as

National Software Incorporated
DBA 1099FIRE
7 North Pinckney Street
Suite 240

 

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1099 Software: How can I convert to PDF?

November 25th, 2016 No comments

You need a PDF print driver in order to convert to PDF.  There are lots and lots of free PDF print drivers on the web.  Download and install one.  In the 1099 software, import in your data and go to File/Print.  Select the pages you want to print and hit Ok.  Then a box will pop up asking you what printer you want to use.  There you select your PDF print driver.  Hit Print and another box will pop up asking you where you want to save the file and what name.  Save the file to the desktop and name it sample.pdf or any name.

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1099 Software: How can I print Form 1096?

November 25th, 2016 5 comments

There are 3 ways where you can print Form 1096.

  1. File/Print.  Import in your data from excel or type in your data.  Go to File/Print or Print Preview and you should see this:

    file-print-1096
    Put a check in Form 1096 and hit Ok and try printing.  The software will automatically calculate the totals and number of forms. You can adjust the payment year and print offsets by clicking on Change 1096 offsets.

  2. 1096 Button.  In the upper right corner of your screen, there is a 1096 button:
    1096-buttonClick it and it pops up:
    form-1096-pop
    Double click on the payer listed in the table at the top and that will display the respective 1096 data.   To print, click on the Print button in the upper right corner.
  3. Form 1096 module.  Go to Forms/1096 under the menu.  Here you can fill out the 1096 form manually and then go to File/Print to print.
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1099 Software: How can I align the data to print perfectly on the red-ink forms?

November 25th, 2016 2 comments

The red-ink forms are free and typically have a perforated edge and additional form copies attached.  The additional forms are almost like tissue paper and tear easily.  In the days before computers, you put carbon paper between the red-ink Copy A and Copy B and when you typed or used a pen and wrote really hard, a copy of the letter would be printed on Copy B and C and so on.  Modern computers lets you print directly on Copy A and Copy B and C can be printed on plain paper with black ink.

Tear off the perforated edge and retain just Copy A.  Insert Copy A into your printer and go to File/Print and put a check in Just Print Data. This will print just the data on top of Copy A.  Does the data print perfectly?  It should.  If it doesn’t, you can adjust the left and top margins to make it line up perfectly.

Look at Copy A for the 1099-MISC as an example.  There are two 1099-MISC forms per page.   The software has a left, top1 and top2 offset where top1 represents the offset for the 1st form and top2 is the offset for the 2nd form.  I have the below default offsets:

1099-print-offsets
top1 is 0.22 or starts printing 22 pixels from the top of the page.  If the data is printing too high, increase the value of top1 to move the data down. The form itself stays fixed.  If the data is printing too high in the 1st form, increase top1 to 0.27 which moves the data down 5 more pixels.  If the data is printing too low in the 1st form, decrease top1 to 0.18 which moves the data up 5 pixels.  You can do the same for top2.

 

 

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Can you efile our 1097, 1098, 1099, 3921, 3922, 5498, W-2G and/or 8955-SSA forms on our behalf?

November 24th, 2016 No comments

Yes.

We can electronically file Forms 1097, 1098, 1099, 3921, 3922, 5498 and W-2G with the 1096 transmittal summary.  We can efile any number of payer or payee records with complete security.  We can also electronically file IRS Form 8955-SSA which is the Annual Registration Statement Identifying Separated Participants with Deferred Vested Benefits.  Here are the steps you would want to take to have us electronically file on your behalf:

  1. Contact sales at (480) 460-9311.  Sales can process your order and provide an account number.  We have very competitive pricing.  Call anytime.
  2. Enter your data into the sample excel file found herehttps://www.1099fire.com/support/import/index.htm
  3. Rename the excel file your account number and upload the excel file using this secure sharefile linkhttps://nationalsoftware.sharefile.com/r/r4605c86ea294f758
  4. We will import your data and efile and forward the results when they arrive.You have the option to pay extra for a PDF copy of your data on each respective form.  The PDF is typically passcode protected with the last 4 digits of the first payer EIN you have listed in the excel file.  You review the PDF and potential error report and when ready email back providing approval to efile.  We typically transmit the day we receive client approval and will forward the file status we receive from the IRS within a few days.
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