Import W-2

This page shows the order of data used for importing data into SSA Form W-2 software.

Each column has to be read in the correct sequence. The 1st column on your data identifies whether this information return is Void. The 2nd column has a value for Employee's SSN and so forth following in the order below for the W-2:

Void
a Employee's social security number
b Employer identification number (EIN)

c Employer's name
c Employer's address
c Employer's address
c Employer's city
c Employer's state
c Employer's zip

d Control number
e Employee's first name
e Employee's initial
e Employee's last name
e Employee's suffix
f Employee's address
f Employee's address
f Employee's city
f Employee's state
f Employee's zip
1 Wages, tips, other compensation
2 Federal income tax withheld
3 Social security wages
4 Social security tax withheld
5 Medicare wages and tips
6 Medicare tax withheld
7 Social security tips
8 Allocated tips
9 Advance EIC payment
10 Dependent care benefits
11 Nonqualified plans

12a code
12a amount
12b code
12b amount
12c code
12c amount
12d code
12d amount
13_1 statutory employee
13_2 retirement plan
13_3 third-party sick pay
14_1 other
14_2 other
14_3 other
14_4 other
15_1 state
15_1 employer's state ID number
16_1 state wages, tips, etc.
17_1 state income tax
18_1 local wages, tips, etc.
19_1 local income tax
20_1 locality name
15_2 state
15_2 employer's state ID number
16_2 state wages, tips, etc.
17_2 state income tax
18_2 local wages, tips, etc.
19_2 local income tax
20_2 locality name


Type of TIN is taken from the TIN itself. If the TIN contains one dash (-), then the TIN type is an EIN. If the TIN contains two dashes, then the TIN type is a SSN. Otherwise the TIN is identified as unknown.

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