Import 1042-S Data

This page shows the order of data used for importing data into IRS Form 1042-S software.

Each column has to be read in the correct sequence. The 1st column identifies whether this information return is Amended. The 2nd column identifies if it is Prorata. The 3rd column is the Income Code, the 4th column is Gross Income and so forth following the order below for the 1042-S:

c_1042s_amended (enter 0 or 1 - 0 means no, while 1 means yes)
c_1042s_prorata

1042s_1 Income code
1042s_2 Gross income
1042s_3 Withholding allowances
1042s_4 Net income
1042s_5 Tax rate
1042s_6 Exemption code
1042s_7 Federal tax withheld
1042s_8 Withholding by other agents
1042s_9 Total withholding credit
1042s_10 Amount repaid to recipient

1042s_11 Withholding agent's WIN
c_1042s_11_ein EIN
c_1042s_11_qiein QI-EIN

1042s_12a Withholding Agent's name
1042s_12b Address (number and street)
1042s_12c
1042s_12d_city
1042s_12d_state
1042s_12d_provence
1042s_12d_country
1042s_12d_zip
1042s_13a
1042s_13b
1042s_13c
1042s_13d
1042s_13e_city
1042s_13e_state
1042s_13e_province
1042s_13e_country
1042s_13e_zip
1042s_14
c_1042s_14_ssn
c_1042s_14_ein
c_1042s_14_qiein
1042s_15
1042s_16
1042s_17
1042s_18
1042s_19a
1042s_19b
1042s_19c_city
1042s_19c_state
1042s_19c_province
1042s_19c_country
1042s_19c_zip
1042s_20_tin
1042s_20
1042s_21_name
1042s_21_tin
1042s_22
1042s_23
1042s_24
1042s_25

Type of TIN is taken from the TIN itself. If the TIN contains one dash (-), then the TIN type is an EIN. If the TIN contains two dashes, then the TIN type is a SSN. Otherwise the TIN is identified as unknown.

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