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 1099 software > Learning Center > General Instructions > W-2

Who may sign Form W-3

A transmitter or sender (including a service bureau, reporting agent, paying agent, or disbursing agent) may sign Form W-3 (or use its PIN on electronic filings) for the employer or payer only if the sender:

  • Is authorized to sign by an agency agreement (either oral, written, or implied) that is valid under state law and

  • Write "For (name of payer)" next to the signature (paper Form W-3 only).

If an authorized sender signs for the payer, the payer is still responsible for filing, when due, a correct and complete Form W-3 and related Forms W-2, and is subject to any penalties that results from not complying with these requirements.

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