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 1099 software > Learning Center > FIRE > Common E-Filing Errors and Solutions > 1099 Format Errors

1099 Formatting Errors and Solutions

Publication 1220 is titled "Specification for Filing Forms 1097, 1098, 1099, 3921, 3922, 5498-, 8935, and W-2G Electronically".  The specifications laid out in this publication show you how to e-file any of those listed IRS information returns.  Consequently, the errors that you would get when e-filing a 1099-MISC are the same types of errors you would see when e-filing a 1099-DIV or 3921 or 5498 or any of those other forms.

This section lists common problems (with solutions) encountered when electronically filing Form 1097, 1098, 1099, 3921, 3922, 5498 and W-2G to the IRS. These problems may result in IRS/ECC-MTB requesting replacement files.

Format Errors

‘T’ record appears to have an incorrect tax year in positions 2-5. 

‘A’ record(s) contains missing/invalid Taxpayer Identification Numbers (TIN) in positions 12-20. 

100 Percent of your 1099-OID ‘B’ records contain Tax Withheld Amounts, which appear to be excessive in relation to the Income Amounts reported. 

Your file does not contain a complete set of ‘T’, ‘A’, ‘B’, ‘C’ and ‘F’ records or the data is not information returns. 

Sequence number of your record is not in ascending numerical sequence.

You have identified your file as a correction; however, the data is not coded with a ‘G’ or ‘C’ in position 6 of the ‘B’ record(s).

Discrepancy between IRS/ECC-MTB Totals and Totals in Payer "C" Records.

Missing Correction Indicator in Payee "B" Record.

Incorrect use of Test Indicator.

Incorrect Format for TIN's in the Payee "B" Record.

Distribution Codes for Form 1099-R reported incorrectly.

The Payment Amount Fields in the "B" Record Do Not Correspond to the Amount Codes in the "A" Record.

This file contained 1042-S information, not 1097/1098/1099/3921/3922/5498/8935/W-2G information as indicated by your TCC (Transmitter Control Code).

100 Percent of your 1098-T records contain a dollar amount in either Payment Amount Field 1 (Payments Received for Qualified Tuition and Related Expenses) and/or Payment Amount Field 2 (Amounts Billed for Qualified Tuition and Related Expenses).

If you have any question(s), please e-mail technical support at support@1099fire.com or call support at (608) 444-6575.   Technical support can resolve any question related to IRS Form 1097, 1098, 1099, 3921, 3922, 5498 and/or W-2G.

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If you come across an error not listed above, please do not hesitate to email support@1099fire.com with the full description of the error and we will review the error and add it to the above list.

 
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