1099 Tax Software Blog

Good question!　You have everything typed out on the 1096 and respective 1099, 1098, 3921, 3922, or W-2G forms; where do you mail the information returns?

If your principal business, office or agency, or legal residence in the case of an individual, is located in:

Alabama, Arizona, Arkansas, Connecticut, Delaware, Florida, Georgia, Kentucky, Louisiana, Maine, Massachusetts, Mississippi, New Hampshire, New Jersey, New Mexico, New York, North Carolina, Ohio, Pennsylvania, Rhode Island, Texas Vermont, Virginia, West Virginia

Then mail the forms to: Department of the Treasury, Internal Revenue Service Center, Austin, TX 73301.

If your principal business, office or agency, or legal residence in the case of an individual, is located in:

Alaska, California, Colorado, District of Columbia, Hawaii, Idaho, Illinois, Indiana, Iowa, Kansas, Maryland, Michigan, Minnesota, Missouri, Montana, Nebraska, Nevada, North Dakota, Oklahoma, Oregon, South Carolina, South Dakota, Tennessee, Utah, Washington, Wisconsin, Wyoming

Then mail the forms to Department of the Treasury, Internal Revenue Service Center, Kansas City, MO  64999.

Remember to prepare and submit IRS Tax Form 1096. Form 1096 is a summary of information return forms being sent to the IRS. IRS Form 1096 Annual Summary and Transmittal of U.S. Information Returns is a sort of cover page to all other 1099 forms being filed.

The due date for paper filing the 1099 forms is typically the end of February or early April.  You must have your envelope with the 1099 tax forms and 1096 postmarked on or before the due date.

1099 software at the site 1099fire.com lets you detach and insert Copy A of an IRS form into your printer and the software will print your data on top of the red-ink IRS form.  You can adjust the left and top margins so that the data prints perfectly on the form every time. Copy B and Copy C (or Copy 1, 2) can be printed on plain, letter size paper with black ink.

Do not download, print, and file Copy A with the IRS. Because paper forms are scanned during processing, you cannot file Forms 1096, 1098, 1099, 3921 forms, 3922, or 5498 that you download and print.  Copy A must be submitted on the red-ink forms that the IRS provides.  The forms are free and can be ordered by phone or online from the IRS.  You can order the red-ink tax forms by calling 1-800-TAX-FORM (800-829-3676), an IRS provided toll-free number.  There is no charge for calling, shipping or handling and the IRS will ship up to 100 forms per call.  Its an excellent and free service.

by

Erich J. Ruth

Erich J. Ruth provides technical support for National Software which is the parent company for 1099FIRE. 1099FIRE develops and markets a comprehensive range of products that enables any size of business or institution to effectively manage and comply with year-end filing requirements. 1099FIRE is an employee-owned company located in Phoenix, Arizona.

If you have any questions or comments about our software, feel free to contact us at any time.