Archive

Posts Tagged ‘irs form 1096’

IRS Form 1096

July 7th, 2014 No comments

IRS Form 1096, Annual Summary and Transmittal of U.S. Information Returns, is somewhat unique, because it’s a form about other forms. Its purpose is to serve as a cover form when you have to file certain other tax forms, usually ones related to your status as an employer or trustee/custodian. You only use Form 1096 when filing by paper — there is a different procedure for electronic filing.

Form Design

Form 1096 has many boxes. Start by filling in the following identifying information:

  • Filer’s name
  • Street address
  • City, State, Zip
  • Name of person to contact
  • Telephone number
  • Email address
  • Fax number
  • Employer identification number
  • Social Security number
  • Total number of forms

Next, you’ll report tax information:

  • Federal income tax withheld
  • Total amount reported with this copy of Form 1096
  • An indication as to whether you are filing your final return

Pick a Box

What follows on Form 1096 is an array of 28 boxes, each one with a label and checkbox. Each box represents a different IRS form. Now here’s the kicker:  YOU ONLY CHECK ONE BOX FOR EACH COPY OF FORM 1096. Let that sink in. Theoretically, you might have to file 28 different copies of Form 1096, each with a different box checked, for each employee or client. That would be highly unusual, of course, but realistically you might have to fill out several forms per person.

After checking the appropriate box, you transfer the total amount from the indicated box on the other IRS form to the Form 1096 box for the total amount reported by this 1096 form. The following is the honor roll of forms and boxes:

FORM BOX WITH TOTAL AMOUNT
Form W-2G Box 1
Form 1097-BTC Box 1
Form 1098 Boxes 1 and 2
Form 1098-C Box 4c
Form 1098-E Box 1
Form 1098-T None
Form 1099-A None
Form 1099-B Boxes 1d and 13
Form 1099-C Box 2
Form 1099-CAP Box 2
Form 1099-DIV Boxes 1a, 2a, 3, 8, 9, and 10
Form 1099-G None
Form 1099-H Box 1
Form 1099-INT Boxes 1, 3, 8, 10, and 11
Form 1099-K Box 1a
Form 1099-LTC Boxes 1 and 2
Form 1099-MISC Boxes 1, 2, 3, 5, 6, 7, 8, 10, 13, and 14
Form 1099-OID Boxes 1, 2, 5, 6, and 8
Form 1099-PATR Boxes 1, 2, 3, and 5
Form 1099-Q Box 1
Form 1099-R Box 1
Form 1099-S Box 2
Form 1099-SA Box 1
Form 3921 Boxes 3 and 4
Form 3922 Boxes 3, 4, and 5
Form 5498 Boxes 1, 2, 3, 4, 5, 8, 9, 10, 12b, 13a, and 14a
Form 5498-ESA Boxes 1 a
Form 5498-SA Box 1

So, for instance, if you had to fill out a copy of Form 1099-R for each of your clients, you’d check the box for that form and then transfer the amount from Box 1 of 1099-R to Form 1096. If your were required to file Form 1099-INT for those same, or different, clients, you would need to file additional copies of Form 1096, one per client, containing the appropriate checkmark and the total from the client’s Form 1099-INT boxes 1, 3, 8, 10, and 11. If this seems like a huge hassle, well, it is.

Filing Rules

You must file all copies of Form 1096 by the end of February. However, the due date for filing a Form 1096 that accompanies Form 5498 is June 1. If you fail to file in a timely manner, you might have to pay fines. If you file electronically using a service provider or software, make sure that the provider or software automatically prepares and transmits Form 1096 on your behalf. If you are filing 250 or more copies of Form 1096, you must file electronically.

VN:F [1.9.22_1171]
Rating: 0.0/5 (0 votes cast)
VN:F [1.9.22_1171]
Rating: 0 (from 0 votes)
Categories: 1099 Forms Tags: ,

How to complete IRS Form 1096

November 8th, 2013 No comments

IRS Form 1096 is a one-page summary sheet that shows the totals and information from various forms. If you are paper filing any 1097, 1098, 1099, 5498 and/or W-2G form, then you must put together Form 1096 and submit that with your paper forms. File a separate Form 1096 with each different type of form. For example, if you are filing six 1099-MISC forms and one 3922, you need to submit one 1096 to summarize the 1099-MISC forms and one 1096 to summarize the 3922 form.

The top part of the form asks for the filer name and address.  Then the name of person to contact, telephone number, email address and fax number.  If any of the contact information is not available, just leave blank.

Box 1, 2. Box 1 shows the employer identification number (EIN) while Box 2 shows the social security number (SSN).  The filer is either an individual with a SSN number or a business with an EIN number.  Make an entry in either Box 1 or Box 2 but not both boxes.

Box 3. Shows the total number of correctly completed forms (not the number of pages) that the filer is transmitting with this Form 1096. As an example, IRS Form 1098 has 3 forms on it per page.  If 2 of those 1098 forms are filled out correctly, then enter “2” in Box 3 of Form 1096.

Box 4. Show federal income tax withheld shown on the forms being transmitted with this Form 1096.

Box 5. Shows the total of the amounts from the specific boxes of the forms listed below:

  • Form W-2G Box 1
  • Form 1097-BTC Box 1
  • Form 1098 Boxes 1 and 2
  • Form 1098-C Box 4c
  • Form 1098-E Box 1
  • Form 1099-B Boxes 2a and 7
  • Form 1099-C Box 2
  • Form 1099-CAP Box 2
  • Form 1099-DIV Boxes 1a, 2a, 3, 8, 9, and 10
  • Form 1099-H Box 1
  • Form 1099-INT Boxes 1, 3, and 8
  • Form 1099-K Box 1
  • Form 1099-LTC Boxes 1 and 2
  • Form 1099-MISC Boxes 1, 2, 3, 5, 6, 7, 8, 10, 13, and 14
  • Form 1099-OID Boxes 1, 2, and 6
  • Form 1099-PATR Boxes 1, 2, 3, and 5
  • Form 1099-Q Box 1
  • Form 1099-R Box 1
  • Form 1099-S Box 2
  • Form 1099-SA Box 1
  • Form 3921 Boxes 3 and 4
  • Form 3922 Boxes 3, 4, and 5
  • Form 5498 Boxes 1, 2, 3, 4, 5, 8, 9, 10, 12b, 13a and 14a
  • Form 5498-ESA Boxes 1 and 2
  • Form 5498-SA Box 1

No entry is required if you are filing Forms 1098-T, 1099-A or 1099-G.

Box 6. Ask that the filer put a check in the box of the forms that they are filing and that this 1096 is a summary for.

Box 7. Is checked if this is the filer’s final return.  If you will not be required to file Forms 1097, 1098, 1099, 3921, 3922, 5498, or W-2G in the future, either on paper or electronically, then check this box.

IRS Form 1096 is signed, the signator’s title is provided, and the form is dated. Mail Form 1096 and other applicable forms to the address listed on the form that corresponds to the location of your principal business address.

VN:F [1.9.22_1171]
Rating: 0.0/5 (0 votes cast)
VN:F [1.9.22_1171]
Rating: 0 (from 0 votes)

What is IRS Form 1096?

June 11th, 2013 No comments

IRS Form 1096 is a one-page, summary or compilation sheet that shows the totals of the information returns that you are physically mailing to the IRS.

You need to submit a separate 1096 for every type of information return you have given to a recipient, even if you only prepared one of each kind. For example, if you prepared and submitted two 1099-MISC forms and one 1099-R form (for retirement payments), you must submit a 1096 summarizing the 1099-MISC forms and another 1096 summarizing the 1099-R form.

If you are filing by paper, you need to submit Form 1096 with the information returns you are submitting.  You must submit the RED ink form to the IRS. Do not download and print a 1096 from the web and submit, even if your printer can print the form in red color.  The red-ink forms are used for scanning and the red-ink that the IRS uses is different from the red colored ink that you can purchase at an office supply store.

If you are filing electronically, the 1096 will be automatically created and transmitted with any information returns that you are sending.

Who must file Form 1096

Any person or entity who files, by paper, forms W-2G, 1098, 1098-E, 1098-T, 1099-A, 1099-C, 1099-CAP, 1099-DIV, 1099-G, 1099-H, 1099-INT, 1099-LTC, 1099-MISC, 1099-OID, 1099-PATR, 1099-Q, 1099-R, 1099-S, 1099-SA, 3921, 3922, 5498, 5498-ESA, and/or 5498-SA, must prepare and submit Form 1096 as well.

Form 1096 due dates

The due date depends on which information returns you are submitting.  File Form 1096:

  • With Forms 1099, 1098, 3921, 3922 or W-2G no later than the end of February each year along with the applicable returns which the form summarizes
  • With Forms 5498, 5498-ESA or 5498-SA by June 1

If you are filing electronically, you have an additional month to file Form 1096 and can seek an extension of time.

How do I complete Form 1096?

Enter the name and address of the filer.  This filer information must be the same as the information you enter in the upper left area of Forms 1099, 1098, 3921, 3922, 5498 or W-2G.

Enter a name of a person to contact, and an e-mail address, phone number and fax number.

Box 1 or 2. Enter the Employer ID Number (Box 1) or Social Security Number (Box 2), if you don’t have an EIN. Enter data in Box 1 or Box 2 but not both. Again, this TIN must be the same as the TIN you used in the upper left area of Forms 1099, 1098, 3921, 3922, 5498 or W-2G.
Box 3. Enter the total number of forms (not pages) you are submitting with this 1096.  The 1098, as an example, has 3-forms per page.  If you complete all 3-forms on that 1-page, enter the number “3” in Box 3.  If you complete 2 of the 3-forms on that 1-page, enter the number “2” in Box 3. Box 4. Enter the total federal income tax withheld on all the forms you are submitting. If you didn’t withhold any federal income tax, indicate “0”.
Box 5. Enter the total amount of reported payments on all the forms you are submitting. Leave this box blank if you are filing Forms 1099-A or 1099-G.

In Box 6, enter an “X” in the box for the type of form you are submitting. For example, if you are submitting 1099-MISC forms, enter an X in the 1099-MISC box.

The last question asks if this is your final return. Enter an “X” for question 7 if you are not be required to file Forms 1099, 1098, 3921, 3922, 5498 or W-2G by paper or electronically in the future.

Don’t forget to sign and date the form.

VN:F [1.9.22_1171]
Rating: 0.0/5 (0 votes cast)
VN:F [1.9.22_1171]
Rating: 0 (from 0 votes)