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About Form W-3

IRS W-3 form is a relative of the more commonly known W-2 form, which reports wages and withholding for each individual employee in January. The W-3 form by contrast, is a single filing by the employer (in March) that lists all wages and compensation paid out to its employees. The W-3 totals up wages paid and taxes withheld. Household employers with even one employee must file a W-3 form.

Essentially, the W-3 contains the sum of all information reported on all W-2’s forms. This includes such items total wages tips and other compensation, total security wages, total social security tax withheld, total Medicare wages and tips, total Social Security tips, total allocated tips, total advance earned income tax credit payments, total dependent care benefits, total non-qualified plans, total deferred compensation, and totals of third party sick pay, and more. It’s important to gather this information from employees throughout the year to avoid a crunch around filing time.

Form W-3’s also list the Employer’s name, address and ZIP code, the employer identification number (EIN), any other EIN’s used in the same year, the kind of payer (whether Military, Medicare Government Exempt etc.) control number (allocated by Payroll software. It must report the total number of W-2’s aggregated, and should completed only when copy A of W-2 forms are being submitted.

Usually employers sign the W-3 form. However, it can also be signed by a transmitter or sender, such as a service bureau, reporting agent, paying agent, or disbursing agent, if the sender is authorized to sign by an agency agreement.

To order scannable paper W-3 forms, one should call 1-800 IRS TAX-FORM. W-3 forms can be filled out electronically with our W-3 software that can be found at http://www.1099fire.com

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Erich J. Ruth

Erich J. Ruth provides technical support for National Software which is the parent company for 1099FIRE. 1099FIRE develops and markets a comprehensive range of products that enables any size of business or institution to effectively manage and comply with year-end filing requirements. 1099FIRE is an employee-owned company located in Phoenix, Arizona.

If you have any questions or comments about our software, feel free to contact us at any time.

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