Handwritten Forms

The IRS states on page 5 in the 2010 General Instructions for Certain Information Returns that handwritten forms are acceptable.  They also state, the form must be completely legible and accurate to avoid processing errors.  Handwritten forms often result in name/TIN mismatches. Use block print, not script characters.

Typed Forms

Type entries using blank ink in 12-point Courier font. Copy A is read by machine and must be typed clearly using no correction in the data entry fields.

Our 1099FIRE Software uses 12-point Courier font in printing user-defined data.

Dollar Entries

Make all dollar entries with the dollar sign, but include the decimal point. Show the cents portion of the money amounts. If a box does not apply, leave it blank.

Do not enter 0 (zero) or "None" in money amount boxes when no entry is required.  Leave the boxes blank unless the instruction specifically require that you enter a 0 (zero).

Number Signs

Do not enter number signs.  For example, if you mailing address is:

7 North Pinckney Street, # 240

Type that as:

7 North Pinckney Street, Suite 240

Staples

Do not use staples on any forms. Send the entire page of Copy A of your information returns with Form 1096 to the IRS even if some of the forms are blank or void.

Please send an e-mail to info@1099fire.com with any comments you might have.