AIRMF3014 Rejected transmission – File is a duplicate
The IRS website has this information:
AIRMF3014
Manifest ‘ChecksumAugmentationNum’ must not match a ‘ChecksumAugmentationNum’ of any AIR transmission from the same ‘TCC’ previously accepted.
When the software creates a manifest file, there are two (2) unique identifiers.
1. UUID or Universally Unique Identifier.
The first unique identifier is about the 3rd line down and looks like
<p3:UniqueTransmissionId>84eab598-8fb9-4a26-978c-acedeb156a1b:SYS12:BB057::T</p3:UniqueTransmissionId>
In this example, this number
84eab598-8fb9-4a26-978c-acedeb156a1b
is a Universally Unique Identifier or UUID. All you have to know is the UUID is a unique, lowercase 32 character value. The software will generate a unique UUID everytime you create a new manifest and data file. The IRS wont accept a manifest file with the same UUID. This prevents users from uploading the same data twice.
2. ChecksumAugmentionNum.
The second unique identifier is toward the bottom of the manifest file and looks like
<p4:ChecksumAugmentationNum>209f3805f1dfe172462bead4f56a3c65</p4:ChecksumAugmentationNum>
This number is also 32 characters in length. The 1095 software creates the data file. It then uses the content of the data file to create this 32 character number (or Checksum). The 1095 software will create the same ChecksumAugmentationNum when given the same data with no changes. A Checksum is a way to find out if the data file already exists. If you resubmit a file with the same Checksum number, you will get AIRMF3014 error.
This error will sometimes arises when you upload a replacement file. It shouldnt because the replacement file has a few changes in the data file to make it different enough to generate a new Checksum. But if it does, you can generate your own unique Checksum. There are lots of websites online. This link
http://www.miraclesalad.com/webtools/md5.php
has a Checksum generator. Copy and paste the contents from the data file or type in some random text. Generate a new Checksum and copy and replace the one that is currently in the manifest file. Save and upload. That new Checksum will be a new unique identifier to the IRS.
by 
Erich J. Ruth
Erich J. Ruth provides technical support for National Software which is the parent company for 1099FIRE. 1099FIRE develops and markets a comprehensive range of products that enables any size of business or institution to effectively manage and comply with year-end filing requirements. 1099FIRE is an employee-owned company located in Phoenix, Arizona.
If you have any questions or comments about our software, feel free to contact us at any time.
Erich, do you know of a secured website to determine the checksum?
I dont know of a secure website. However, the checksum doesnt have to be your data file
(which contains confidential SSNs). Copy any paragraph of text (make it unique) and
paste into any online website that calculates the checksum and presto, you have a unique
checksum value. Just make sure the paragraph you copy is so different that nobody else
using the software will accidentally copy the same text and derive the same checksum value.
Thank you!
I continue to get the “duplicate file” error. The UUID is changed each time; so does the checksum. Any suggestions?
We are also getting the “duplicate file” error even though we changed the UUID and Checksum. Any help is appreciated.
The key is CheckSum. To make that unique, go to
http://www.miraclesalad.com/webtools/md5.php
and copy and paste in some of the data file. If you copy all of your data file, then it
will recreate the same CheckSum you already had and thats a duplicate. Copy half of the
data file. That will generate a new unique CheckSum. Use uuidgenerator.net to generate a new
UUID and presto, it will work.
Now I’m getting the error: AIREX130 Rejected submission – Error in Original Unique Submission ID.
IRS IT people say to leave it out since I’m submitting replacement file. The thing is, the original unique submission ID is not in the file!
What should it look like if it should be null? IRS reference guide shows this:
1|1
The “1” characters are supposed to be the submission ID, right? If we aren’t entering the ID, should there just be a “|”?