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1095 forms: More than 6 covered individuals

November 21st, 2016 Erich J. Ruth Leave a comment Go to comments

A common comment is

The total number of employees auto populated does not match my employee count.

Our printers can print, fold, stuff and seal a fixed number of pages per envelope. We have it set to print, fold, stuff and seal one page per envelope. We cant our printers look ahead and include a continuation sheet if it exists when there are more than 6 covered individuals. So if there are more than 6 covered individuals, the software puts the first 6 covered individuals on one 1095 form and the 7th through 12th on the next 1095 form. The forms are printed and mailed separately. While we can make the software do anything, our printers are more rigid.

For efiling, its different. You can have as many covered individuals as you like. When you efile, the software looks ahead to see if the next record has the same employee SSN and is a continuation and if so, it lists those covered individuals for that employee. You can have any number of covered individuals when efiling and the software will treat that as one employee and not separate. So when you efile to the IRS, the number of employees will equal the number of 1095 forms sent.

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Written by: Erich J. Ruth. Published on November 21, 2016.

Erich J. Ruth

Erich J. Ruth provides technical support for National Software which is the parent company for 1099FIRE. 1099FIRE develops and markets a comprehensive range of products that enables any size of business or institution to effectively manage and comply with year-end filing requirements. 1099FIRE is an employee-owned company located in Phoenix, Arizona.

If you have any questions or comments about our software, feel free to contact us at any time.